Time tracking, shift planning and leave in one system

Use costs €2.90 per employee per month plus VAT. Billing is monthly in arrears, based on the highest number of users enabled at the same time during the month — the administrator counts too, and deactivated or departed employees cost nothing from the following month. Every function of the time tracking is included; the only thing you can add is the Projektzeit add-on module for project time. Terminals and the initial setup are quoted separately.

No. Shift planning is part of ITN-Zeiterfassung and is included in the price of €2.90 per employee per month — it is not an add-on module, and there is no higher tier and no separate licence. It sits in the same program as clock-ins, leave and the payroll export, and works from the same figures.

Each shift is stored with a long name and a short name, a start time, a tolerance in minutes and a colour — an early shift at 6:00 with 25 minutes of tolerance is recognised on any clock-in between 5:35 and 6:25. For rotating duties, every employee gets a shift pattern: a weekly grid over up to twelve weeks that then repeats. „Automatisch vorbelegen“ (pre-fill automatically) turns those patterns into the monthly plan, after a preview and on confirmation; afterwards any day can still be changed graphically in the grid. When someone clocks in, the time of day decides which shift they are actually working.

The planning stays visible and the actual shift appears beside it — outlined in red in the grid, shown as ≠ in the mobile app. The calculation always follows the shift actually worked: whoever works at night receives the night premium, even if they were rostered for the early shift. Anyone who is rostered and does not turn up receives the target hours of the planned day — a day missed from a six-hour shift produces six hours of deficit, not eight.

Yes. For public sector employers and non-profit organisations, use costs €1.00 per employee per month plus VAT. Get in touch and we will quickly establish whether your organisation qualifies.

No. Staff can clock in and out in the browser at their desk, with the mobile app, on a shared tablet used as a PIN terminal, or at a fixed terminal. You decide per site and per group of employees which route fits — several at once, if you like.

Yes, on all three. ITN-Zeiterfassung is a web application and is used in a current browser — Edge, Chrome, Firefox or Safari. There is nothing to install and no version that has to match the operating system. On phones, iOS and Android are added, as a PWA without an app store, and for the PIN terminal any tablet with a browser will do.

No. No software is installed on the PCs or the phones, and nothing runs on your servers. The application is operated as a hosted cloud service on infrastructure in Germany, and access is over HTTPS in the browser.

Yes. The mobile app is opened in the browser and added to the home screen as a PWA — no app store and no rollout by IT. After signing in, the device registers itself and has to be approved by an administrator; only then do the clocking tiles appear.

When clocking in through the mobile app, location is mandatory. Permitted locations can additionally be stored and checked against, with graded responses that you assign per group of employees. If the positioning is too imprecise, the entry is rejected with a note explaining why.

Yes. Without a connection, entries are stored locally and transmitted with their original time once a connection returns. Every entry shows its status, so it stays clear what has already been transmitted and what is still waiting.

Yes. The data of each company is kept entirely separate, and within one company you can form groups with editors assigned their own rights. A site manager then sees only their own area, while head office sees the whole.

Through the reports and the export. The month-end close can be produced as an overview per employee, along with daily detail and a separate report on premiums. For payroll there is an export carrying wage types and personnel numbers.

Yes, a DATEV connection is available for the payroll export. Wage types and personnel numbers are mapped in the settings so that the exported values land in the right accounts in the payroll system.

Yes. Working time models handle different target types, break rules per weekday, core hours and clocking windows. The flexitime account runs alongside and can be capped. Overnight shifts are attributed to the correct day.

Yes. Premium types are stored with the window in which they apply — at night, on Sundays and public holidays, for instance — and are then derived automatically from the clocking entries. For each premium you can decide whether it is paid out or credited as time.

Absences can be drawn straight across the days in the calendar bar. For the group there is a planning view with every employee shown one above the other, and requests are approved from the dashboard with one click. The holiday account shows entitlement, days taken, days planned and days still free to plan. Besides leave, sickness and time off, the application knows child sick leave, rehabilitation, phased return to work, maternity protection, parental leave, business travel and training, special leave, unpaid leave, flexitime compensation and vocational school — parental leave counts as neutral, with no deficit on the account.

Yes, once you switch on the sick note check. A tick on the period of sickness then reads „sick note received“; from the sickness day you set — by default the third calendar day — „sick note missing“ appears in time tracking, planning, on the dashboard and in the reports until it is ticked. Sick notes your payroll software has retrieved electronically (eAU) can be uploaded as a CSV file and then count as received automatically. Only administration and department heads see any of this.

Yes. Staff submit their own requests — at their desk or on the move with the mobile app. Available are leave, special leave, unpaid leave, business travel and training, flexitime compensation, correcting a forgotten or incorrect clocking time, and cancelling a day already entered. Nothing on the time account changes until a decision is made; requested leave appears in the group's grid as planned.

The line manager named for that person. The department head role decides for its own groups, and a deputy can additionally be stored per group. Anyone without a line manager of their own goes to the management status, which several people can hold. Nobody approves their own request — not even a department head.

On request the application sends emails in both directions: to those responsible when a request comes in, and to the employee once it has been decided. If no notification address is stored, the message simply appears in the web and mobile app — no mailbox is needed for that.

Yes. Messages go to one person, a whole department or everyone. The recipient confirms with „read“, and the sender sees under „sent“ who has taken note — with names and times, if you want. Messages marked as important open as a window at the next start, which can only be closed by confirming. Administrators, management, department heads for their own departments and named line managers may write; everyone else has a mailbox. It is deliberately not a chat — requests go through the request workflow.

Yes. Changes to times and decisions on requests are recorded with the person, the time and the reason, and can be inspected with filters on a dedicated log page. Deleted entries go to a recycle bin rather than into nothing.

Yes. Vocational school times can be stored per school year for apprentices, so that school days are treated correctly in targets and balances and do not have to be maintained by hand.

The application runs as a hosted cloud service on infrastructure in Germany, and access is over HTTPS. Every data query stays confined to your own company, and changes are logged.

Introducing a system for recording working hours engages co-determination. In practice that mainly concerns how it is arranged — which routes are used, for instance, and how location data is handled. Technically the application supports that through graded editor rights and logging. For a legal assessment of your own case, please consult your legal advisers.

Yes, on request. We show the application against your own processes once a date is arranged — that tells you more than a trial account with no relation to your working time models.

A current PC is enough for the browser, an iPhone or Android device for the app, and any tablet for the PIN terminal. To clock in with a chip, there is the RFID terminal: a Raspberry Pi with a 7-inch touch display and a chip reader that shows the same time clock — holding up the chip is enough, and anyone who has forgotten it uses their PIN. Fixed Datafox terminals with an RFID chip or fingerprint reader are supplied, set up and connected to the application by us.

A setup assistant takes you through it step by step — from company details through public holidays, working time models and the team to terminals and the payroll export. It checks your real data for what is already right and what is still missing, such as employees without a start date, each listed by name. „Zeig mir wo“ (show me where) opens the right page and highlights the button to press next. Anything you do not need you can deliberately skip. Every step is also described in the public manual (in German).

There is no minimum term. Notice is one month to the end of a calendar month.

Yes, as the Projektzeit add-on module, which is booked in addition and not included in the base price. Hours are clocked against customer, project and activity — at a desk or on a phone, with journeys and a visit report including signature. A deployment plan and the project report come with it. Each project can carry a budget in hours and/or euros with a warning threshold; the project report shows consumption as a traffic light.