ITN-Zeiterfassung – record working hours on any device

Use costs €2.90 per employee per month plus VAT. Billing is by the number of employees set up, not by feature set — every function described here is included. Terminals and the initial setup are quoted separately.

Yes. For public sector employers and non-profit organisations, use costs €1.00 per employee per month plus VAT. Get in touch and we will quickly establish whether your organisation qualifies.

In Germany, yes. In its ruling of 13 September 2022 (1 ABR 22/21) the Federal Labour Court held that under § 3(2)(1) of the Occupational Safety and Health Act employers must introduce a system for recording the hours worked. That duty applies regardless of the fact that the planned amendment to the Working Hours Act has not yet come into force. Position as at August 2026. This is not legal advice.

Under the law as it currently stands, no. The Federal Labour Court requires a system for recording hours but does not prescribe an electronic form. A statutory duty to record electronically is part of the planned amendment to the Working Hours Act, which as at August 2026 is not in force. Anyone recording electronically today is prepared for such a change.

No. Staff can clock in and out in the browser at their desk, with the mobile app, on a shared tablet used as a kiosk, or at a fixed terminal. You decide per site and per group of employees which route fits — several at once, if you like.

Yes, on all three. ITN-Zeiterfassung is a web application and is used in a current browser — Edge, Chrome, Firefox or Safari. There is nothing to install and no version that has to match the operating system. On phones, iOS and Android are added, as a PWA without an app store, and for the kiosk any tablet with a browser will do.

No. No software is installed on the PCs or the phones, and nothing runs on your servers. The application is operated as a hosted cloud service on infrastructure in Germany, and access is over HTTPS in the browser.

Yes. The mobile app is opened in the browser and added to the home screen as a PWA — no app store and no rollout by IT. After signing in, the device registers itself and has to be approved by an administrator; only then do the clocking tiles appear.

When clocking in through the mobile app, location is mandatory. Permitted locations can additionally be stored and checked against, with graded responses that you assign per group of employees. If the positioning is too imprecise, the entry is rejected with a note explaining why.

Yes. Without a connection, entries are stored locally and transmitted with their original time once a connection returns. Every entry shows its status, so it stays clear what has already been transmitted and what is still waiting.

Yes. The application is multi-tenant, and within one tenant you can form groups with editors assigned their own rights. A site manager then sees only their own area, while head office sees the whole.

Through the reports and the export. The month-end close can be produced as an overview per employee, along with daily detail and a separate report on premiums. For payroll there is an export carrying wage types and personnel numbers.

Yes, a DATEV connection is available for the payroll export. Wage types and personnel numbers are mapped in the settings so that the exported values land in the right accounts in the payroll system.

Yes. Working time models handle different target types, break rules per weekday, core hours and clocking windows. The flexitime account runs alongside and can be capped. Overnight shifts are attributed to the correct day.

Yes. Premium types are stored with the window in which they apply — at night, on Sundays and public holidays, for instance — and are then derived automatically from the clocking entries. For each premium you can decide whether it is paid out or credited as time.

Absences can be drawn straight across the days in the calendar bar. For the group there is a planning view with every employee shown one above the other, and requests are approved from the dashboard with one click. The holiday account shows entitlement, days taken, days planned and days still free to plan.

Yes. Staff submit their own requests — at their desk or on the move with the mobile app. Available are leave, special leave, unpaid leave, business travel and training, flexitime compensation, correcting a forgotten or incorrect clocking time, and cancelling a day already entered. Nothing on the time account changes until a decision is made; requested leave appears in the group's grid as planned.

The line manager named for that person. The department head role decides for its own groups, and a deputy can additionally be stored per group. Anyone without a line manager of their own goes to the management status, which several people can hold. Nobody approves their own request — not even a department head.

On request the application sends emails in both directions: to those responsible when a request comes in, and to the employee once it has been decided. If no notification address is stored, the message simply appears in the web and mobile app — no mailbox is needed for that.

Yes. Messages go to one person, a whole department or everyone. The recipient confirms with „read“, and the sender sees under „sent“ who has taken note — with names and times, if you want. Messages marked as important open as a window at the next start, which can only be closed by confirming. Administrators, management, department heads for their own departments and named line managers may write; everyone else has a mailbox. It is deliberately not a chat — requests go through the request workflow.

Yes. Changes to times and decisions on requests are recorded with the person, the time and the reason, and can be inspected with filters on a dedicated log page. Deleted entries go to a recycle bin rather than into nothing.

Yes. Vocational school times can be stored per school year for apprentices, so that school days are treated correctly in targets and balances and do not have to be maintained by hand.

The application runs as a hosted cloud service on infrastructure in Germany, and access is over HTTPS. Every data query is bound to a tenant, and changes are logged.

Introducing a system for recording working hours engages co-determination. Because the duty to record is itself statutory, co-determination mainly concerns how it is arranged — which routes are used, for instance, and how location data is handled. Technically the application supports that through graded editor rights and logging. For a legal assessment of your own case, please consult your legal advisers.

Yes, on request. We show the application against your own processes once a date is arranged — that tells you more than a trial account with no relation to your working time models.

A current PC is enough for the browser, an iPhone or Android device for the app, and any tablet for the kiosk. Fixed Datafox terminals with an RFID chip or fingerprint reader are supplied, set up and connected to the application by us.