From the clocking entry to the payslip
The month-end close is the moment when it becomes clear whether a time tracking system saves any work. If hours end up being retyped or added together in a spreadsheet, nothing has been gained. So ITN-Zeiterfassung does not stop at the report but goes through to an export carrying wage types and personnel numbers.
Check, then export
Four steps that ideally take half an hour — instead of a day of spreadsheet work.
Check the monthly overview
Carry-over, target, actual, difference, flexitime balance and remaining leave per employee on one page. Anything odd shows up here, not later on the payslip.
Settle the loose ends
Add missing or implausible entries — with a reason, so the correction stays traceable. Deleted entries sit in the recycle bin and can be restored.
- corrections with a reason
- recycle bin
- logging
Read the premiums through
The premium report breaks down which premiums arose in which eligibility window. That makes it demonstrable why a line appears on the payslip.
Export
The payroll export hands over the values with the mapped wage types and personnel numbers — for DATEV, or as a file for your own payroll software.
Mapping wage types and personnel numbers
For an export to arrive without rework, two things have to be right: the personnel numbers have to match those in the payroll system, and every exported figure needs the right wage type. Both are stored once in the settings.
This mapping is the point where projects like to stall, because it sits between time tracking, bookkeeping and the tax adviser. We do it together with you at the start — with your tax adviser at the table, if you want. After that the month-end close is a routine that a holiday stand-in can handle.
A recommendation from practice: run the first month in parallel — once the way you have always done it, once through the application. If both results agree, the mapping is right and you have a documented starting point.
Every figure per employee on one page, as the basis for sign-off.
Every row with clocking entries, break, target, actual and difference — for when someone asks.
A breakdown of which premiums arose and how.
An evaluation across a whole group, by site or department for instance.
If you run payroll for clients
A note for firms considering whether to recommend it.
From a payroll point of view, a time tracking system is good when the values it delivers can be substantiated and queries can be settled without a phone call. Both hold here: premiums can be followed through their own report, corrections carry a reason, and changes are logged.
Because the application is multi-tenant, several clients can be kept separate, each with its own editor rights. For firms looking after several businesses that is the practical part — the separation is technical, not merely organisational.
If you are considering the application for clients, get in touch directly. For orientation: use costs €2.90 per employee per month, and €1.00 for public sector employers and non-profit organisations.
Frequently asked questions about the export and payroll
Does ITN-Zeiterfassung support DATEV?
Yes, a DATEV connection is available for the payroll export. Wage types and personnel numbers are mapped in the settings so that the exported values land in the right accounts in the payroll system.
What exactly is exported?
The values from the closed month that matter for payroll, per employee — in particular the hours worked and the premiums calculated, mapped to the wage types stored. Raw clocking entries do not belong in a payroll export; anyone who needs them will find them in the reports.
Does my tax adviser have to change anything?
As a rule, no more than agreeing the wage types once. That is exactly the exercise we go through with you at the start and, if you like, with your tax adviser — after which the month-end close is routine.
How are premiums handled?
Premiums are calculated automatically from the clocking entries. For each premium type you decide whether it is paid out or credited as time. For checking there is a separate report that breaks the premiums down so they can be followed.
Can I check everything before exporting?
Yes, and that is the recommended route. The monthly overview shows carry-over, target, actual, difference, flexitime balance and remaining leave per employee; the daily overview shows every individual row. Loose ends such as missing entries show up there, before they reach the payslip.
How the values arise is covered under working time models; every report in detail is shown in the feature reference.