Anything into a PDF, in moments.
ITN-PDFMailer turns any document, or a screenshot of a window, into a PDF – and offers it straight away for sending, saving, printing or copying to the clipboard. Quiet in the background, done in seconds.
See the features Pricing
Features
Everything that sits between „document" and „sent" – in one small tool. The interface of ITN-PDFMailer is currently available in German.
Virtual printer
Print to the „ITN-PDFMailer" printer from any application – a PDF appears straight away.
Window screenshot
Capture the active window from the title bar icon or by hotkey and prepare it as a PDF. Right-clicking the icon opens the full menu.
Image editor
Rotate, zoom, fit, move and crop – with a WYSIWYG preview of the PDF page.
Invert colours
Turn dark screenshots round for white paper – black and white swapped, colours kept.
Send
Opens your default mail client (Simple MAPI) with the PDF attached – Outlook, Thunderbird and the rest.
Save & print
Save the PDF wherever you like, or send it to a real printer.
Clipboard
Put the image or file on the clipboard and paste it somewhere else.
Drag & drop and „send to"
PDFs, images, text and any other files, through the drop window or the Explorer context menu. Several files? → one email with all of them attached.
View text files
txt, log, xml, csv, json and more, viewed and printed straight from the window.
Discreet notifications
Two levels: important things only (start-up and errors), or everything including successful jobs.
Automatic updates
Checks for new versions at start-up and updates itself.
No third-party runtime
PDFs are produced using what Windows already provides – no Ghostscript, no extra installation.
Print attribution
When a window screenshot is printed: a footer with the PC name, the user and the date and time.
Collect screenshots
Gather several window captures in one folder and send them together, as a ZIP, or save or print them.
Printer targets
Up to four named targets – a pop-up before each print asks where it should go.
Automatic bulk printing
One switch – and every printout is saved individually and without prompting to a fixed storage target. Ideal for runs out of an ERP system (many certificates, for instance).
A virtual printer – from any program
The central feature: if it can be printed, it can be sent as a PDF.
Choose the „ITN-PDFMailer" printer
In your program's usual „print" dialogue (Ctrl + P), just select „ITN-PDFMailer" and print.
The PDF appears – send and the rest
The finished PDF is shown immediately. On the right: send (an email with it attached), save, print or clipboard.
Works with practically any Windows application that can print – with no export function needed in the program itself.
Edit and crop the image
With screenshots and images you see the eventual PDF page on the left and can adjust it directly.
Cropping – in three steps
Click „crop"
Crop mode becomes active; „✓ apply" and „✗" appear.
Draw the area
Mark the part you want with the mouse (a dashed selection).
„✓ apply"
Only the selected part remains – then send, save, print or copy to the clipboard.
Tip: „reset" discards every change and brings the original image back.
Screenshots
The dark, uncluttered selection window – preview on the left, actions on the right. (Click an image to enlarge it.)
Always to hand in the notification area
Right-click the tray icon: drag-and-drop area, bulk sending, automatic bulk printing,
spool folder, updates, options, licence and help. Left-clicking opens the ITN website.
The same menu also opens on a right-click on the window icon in the title bar.
Drag & drop area
A small window that stays visible: drag a PDF, an image or any file(s) into it –
the selection window opens straight away.
Collecting several screenshots
Use „➕ collect" to put several captures into the folder (each can be named) and
send all of them at once, send them as a ZIP, save or print them.
Printer targets
Define and order up to 4 named printer targets – before each print a pop-up
asks which one to use.
Bulk sending – many files, one email
Many documents sent in seconds – without attaching each one by hand.
Through the tray menu „bulk sending" – in three steps
Choose „bulk sending"
Right-click the icon in the notification area → „bulk sending …".
Drag the files in
The collection window opens empty. Drag one file or many into it – PDFs, images, text or anything else. More can be added at any time.
„Send (individually)" – one email, every attachment
One click on „send (individually)" opens one email with all the files as separate attachments. (Or print, save or copy the whole batch.)
.exe, for instance).
Sending a ZIP archive – how it goes
Collect the files
Gather the files you want in the bulk sending window as usual (as many as you like, of any type).
Choose „send ZIP archive"
The button sits directly below „send (individually)". It packs every file into one ZIP.
Progress & sending
A progress display shows which file is being packed. Then one email opens automatically with the finished ZIP as its only attachment.
.exe into the
drag & drop area and ITN-PDFMailer asks whether it should be zipped before sending
(many mail servers block .exe attachments) – after that only „send" remains available.
In bulk sending, use „send ZIP archive" for the same purpose.
Every route to sending
Bulk sending (tray menu)
Open an empty collection window and drag files in – ideal for several attachments.
Drag & drop area
A small window kept in the foreground – just drag files into it.
„Send to ITN-PDFMailer"
Right-click in Explorer (more options) – works for several selected files too.
„Open with" / shortcut
Drag the file(s) onto a desktop shortcut or hand them over with „open with".
Virtual printer
Print to „ITN-PDFMailer" from any application → PDF → send.
The separate drag & drop area is unaffected by this – both routes are available side by side.
Storage targets & cloud
Saving not only locally – fixed storage targets including Nextcloud with a public link.
Local
A fixed folder or „browse…" (choose in Explorer).
SMB share
A Windows network path (\\server\share), optionally with credentials.
FTPS / SFTP
Encrypted upload to FTP-over-TLS or SSH servers.
Nextcloud
WebDAV upload + a public share link with a validity you choose.
Automatic bulk printing – every printout filed automatically
A switch instead of a dialogue: printed documents go to a fixed storage target without anyone doing anything.
One small window with a switch
A slider on or off, below it the target (storage target) and a live counter of the documents filed.
Setting it up
- Create a target in options → storage targets (local folder, SMB, FTPS or SFTP).
- Open the tray menu → „automatic bulk printing …".
- Choose the target and turn the switch on – done.
- From then on every printout is saved there automatically (with a timestamp in the file name).
The tick in the tray menu shows the mode is active. Switch it off again → the selection window appears as usual.
Pricing 🏢 B2B
An annual licence subscription. All prices net, plus VAT at the statutory rate. Entry always starts at 5 PCs / €5.
| Number of PCs | Calculation | Price / year |
|---|---|---|
| 5 PCs | minimum licence | €5 |
| 10 PCs | €5 + 5 × €1 | €10 |
| 50 PCs | €5 + 45 × €1 | €50 |
| 100 PCs | €5 + 95 × €1 | €100 |
| 150 PCs | €100 + 50 × €0.90 | €145 |
| 250 PCs | €100 + 150 × €0.90 | €235 |
All amounts net per year, plus VAT at the statutory rate. This English text is provided for convenience; the German version of these terms is the legally binding one.
How it works
Three steps – that is all it takes.
Capture
Print a document to „ITN-PDFMailer", capture a window, or hand files over by drag & drop or „send to".
Preview & adjust
Check the PDF or image in the dark selection window; with images, rotate, crop or invert the colours.
Send / save / print
One click to send it as an email attachment, save it, print it or put it on the clipboard.
System & notes
Please note: on Windows 11 the „send to ITN-PDFMailer" entry appears in the classic context menu (right-click → „show more options").