The shift begins before midnight
Whoever starts at 22:00 and leaves at 06:00 works on two calendar days. Split into two halves, neither the daily target nor the break rule nor the premium comes out right.
The shift planning chapterBakeries
The day starts at three — and it still adds up correctly
The bakehouse at night, the shops from six, Sunday duty and apprentices who sit in vocational school twice a week. Shift plan, premiums and payroll export all live in a single program.
- Night shifts across midnight, without splitting into two days
- Night, Sunday and holiday premiums, plus flat-rate allowances per shift
- Branches planned, viewed and evaluated separately
- Vocational school days generated from the apprentice's timetable
- Shift planning at the same price, with no add-on module
- 2.90 € per employee and month, cancellable monthly
In the bakehouse
Where the month-end close gets stuck
Three places where an ordinary clock-in list reaches its limit in a bakery.
Premiums nobody wants to work out
Night, Sunday, public holiday — each with its own time window and its own rate, plus the flat-rate allowance for certain shifts. Done by hand that is an hour's work at the end of the month and a source of queries afterwards.
The premiums chapterApprentices between bakehouse and school
Two school days a week, plus block teaching and holidays. Anyone who has to keep that in their head while rostering will sooner or later plan a shift that cannot be filled.
The vocational school chapterWith ITN-Zeiterfassung
From the shift plan to the payroll file
The plan is made in the same program as the time tracking. What was actually worked, the system recognises from the clock-in time — and works out target, breaks and premiums to match.
The night shift stays one shift
A shift may run across midnight. It is planned as one duty, clocked as one duty and calculated as one duty — with the target and the break rule that belong to it.
Premiums by time window
Night, Sunday and public holiday premiums carry a time window — for the night premium it may run across midnight — plus a rate and an effect: payment as wages or a credit to the time account. Several premiums per type are possible, such as night 25 % and night 40 %. If you wish, a premium applies only when the first clock-in of the day falls within a set entitlement window.
Premiums and allowances on the shift
Premiums sit in the working time model or directly on the shift — then they apply on every day with that shift, public holidays included. This includes a flat-rate allowance per shift, say €20.00 for every early shift, always paid as wages. The reports show it as „5 × 20,00 € = 100,00 €“, the payroll summary with count and total.
Whoever works at night gets the night premium
The calculation follows the shift actually worked. If somebody steps into the night shift at short notice, the premium is still right — and the difference from the plan stays visible.
Branches apart, head office together
Groups and sites represent the branches. Planning, attendance and reports can be viewed per branch; management keeps the view across all of them.
Vocational school comes from the timetable
Every apprentice has their school timetable on file. From it the system generates the school days, so they are already blocked in the roster before anyone plans a shift on them.
To the payroll office with the right wage type
Each premium carries its own DATEV wage type — maintained in one place, directly on the premium. Flat-rate allowances per shift have no wage type and do not go into the DATEV file; your payroll office transfers them from the payroll summary. On top of that there is a report showing the premiums alone.
More on this: shift planning · premiums · DATEV and payroll · multi-site businesses · feature reference
Step by step in the manual (in German): shift plans · premiums.
Questions and answers
Frequently asked questions from bakeries
How is a night shift across midnight calculated?
As one duty. The shift may cross the calendar day: it belongs to the day on which it begins, and the hours are calculated in one piece. The time windows of the premiums may likewise run across midnight, from 22:00 to 06:00 for instance.
Are night and Sunday premiums calculated automatically?
Yes. The premiums sit in the catalogue with their time window and their rate, and are derived from the clock-ins. They take effect through the working time model or directly through the shift. Nothing has to be worked out at the end of the month — a separate report lets you check the result.
We pay a flat-rate allowance per shift — is that possible?
Yes, as „Pauschale je Schicht“ (flat-rate allowance per shift): a fixed amount instead of a percentage, say €20.00 for every early shift. It counts once per day on which the allowance applies and working time was counted; a day of leave or sickness without a clock-in does not count. The reports show „5 × 20,00 € = 100,00 €“, the payroll summary the count and total per allowance. The allowance does not go into the DATEV file — your payroll office transfers it from the payroll summary.
What if somebody takes a different shift at short notice?
Then the calculation follows the shift actually worked. Whoever was rostered for the early shift and works at night receives the night premium. The difference from the plan remains visible.
Can we manage several branches separately?
Yes. Groups represent the branches, sites the addresses that go with them. Planning and the reports can be viewed per branch; anyone responsible for several sees them together on the dashboard and in the absence overview. The attendance board can be filtered by branch.
How do the vocational school days reach the roster?
Through the apprentice's school timetable. It is stored once, after which the system generates the school days from it. They are blocked in the plan before anyone puts a shift on them.
Does shift planning cost extra?
It is part of ITN-Zeiterfassung and included in the price of 2.90 € per employee and month. There are no feature tiers — leave planning, staff messages, the mobile app and the DATEV export belong to it as well.
How do the shift plan and the time tracking fit together?
They are the same program. The plan says who is rostered when; the clock-in says who actually worked when. The system assigns the clock-in time to the matching shift and shows both side by side. With a planned end on each shift, the planning also shows „geplant / Ziel“ (planned / target) beside every name — how many hours are already rostered and what the month's target is.
Enquiry
How many branches, how many shifts?
Tell us the number of employees, your branches and your premium types. On request we will recalculate a month you have already closed against your own figures.
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Or simply write to info@itn-network.de. Please do not send us credentials or any of your employees' time records — figures are enough for a quote.